Room Set Up Instructions - Keynote

• For the Keynote session Ruby prefers a riser to elevate her so everyone in the audience can see her. She does not need a head table, but will need a screen either on the stage or beside the stage close to her (see diagram below). She will also need a table for her projector and a table for her laptop so that she can access her computer from the stage. This may mean that we need a longer cable to go between the computer and the projector. Please review these specifications with who ever is in charge of AV equipment and set up. Ruby is happy to review her specific needs with that individual as well.
• If there will be other presenters using the same room before or after Ruby please understand that it takes at least 30 minutes to set up Ruby's AV equipment. If there is less than 30 minutes to change from one presenter to Ruby please coordinate that switch with Ruby. Sometimes it is helpful for Ruby to set up all her equipment on an extra AV cart (waist high) so that when the session before Ruby's is over, she can just wheel her cart into the room and plug everything in. This can be done in 15 minutes if all the plans are orchestrated strategically.
• The projector screen should be set up in the corner of the room with no light shining on the screen. If this is not possible, it is best if the light bulbs directly above the screen are unscrewed. This allows for the room to remain well lit without washing out the image on the screen.
• Ruby will need to place her projector and laptop on a table in the front of the room so that the projector can shine on the projector screen. When setting up chairs and tables, please make allowance for the table for Ruby up front.




Program checklist:
___ sound system ___ wireless lavaliere microphone with windscreen ___ extension cord ___ handouts prepared for each participant ___ powerstrip with 2 outlets ___ table for computer and projector ___ pencils for everyone attending	___ Someone to help distribute handouts before the session starts ___ Someone to help collect evaluations and distribute bonus handouts at the end of the session ___ tables and chairs for participants set up in a way that angles tables toward the front and allows room to walk in between tables. Please refer to diagram

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